As announced in the January 2016 Post Crypt, the Board of Directors
has (BOD) approved the formation of local chapters throughout the
country. The vision is that such chapters might be formed in areas
where sufficient numbers of members reside and local leaders are
willing to take on the task of establishing the unit.
first such unit is likely to be one centered in SW Florida. Joe
Browne, who resides in the Venice area, has volunteered to be the
point of contact (POC) and do the organizational work necessary to
get this chapter underway. Joe’s email address is:
PS-SWFLchapter@thephoenixsociety.org. All Phoenix members and
those eligible to join the Society who live and/or play in this area
of Florida and are interested in the local chapter should contact
Joe using his email address. He envisions periodic social events
using the common background and interests of members as the focal
point. Please get in touch with Joe without delay.
else interested in forming a local chapter should contact the
Phoenix Society office and we will help you get the word out to
others in your area.
To preclude misunderstandings and
facilitate the establishment, operation and support of chapters, the
BOD has put a set of guidelines about Chapters and their relation to
the overall Society. These are as follows:
Chapters shall be
governed by the charter and by-laws of the parent Phoenix Society
(available on the Phoenix Society web site) and its status as a 501
(c) (7) organization and other guidance that may be provided by
Phoenix Hqs from time to time.
Chapters shall be based on
geographical considerations and population groupings.
chapter eligible, there should be a base of least 8-10 dues paying
members. Membership eligibility criteria are contained in the
charter and by-laws.
All chapter members must be dues paying
members in good standing of the parent association. Chapters will
not impose a separate membership fee.
Each chapter shall be
headed by a local chairman who is responsible to the parent Board of
Directors. After an interim period (not to exceed one year), local
chapters will elect a permanent chair to serve for a period of two
years. The local chair may name supporting personnel/committees as
Local fees will only be collected to pay expenses of
chapter social gatherings/events (including sponsored trips). These
events should be cost/revenue neutral with no profits. Phoenix Hqs
will not provide financial support to chapters.
will be solely responsible for entering into any contracts required
for chapter trips and/or social events. Phoenix Hqs will not be
responsible/liable in any way for chapter contracts.
insure an active chapter, there should be at least a quarterly
meeting and/or social event. Report(s) on these events should be
provided to Phoenix Hqs on at least a semi-annual basis.
At the discretion of the Chapter Chairperson, guests may be invited to chapter social events provided they have
been invited by members in good standing who, in turn, are
responsible for the payment of all associated charges/fees.
Chapters generally will come into being based on local initiative;
necessary help and support, if available, will be provided by
Phoenix Hqs. Formal approval for a chapter will rest with the
Phoenix Society BOD.
To the extent feasible, and if desired, the
Society office will provide administrative support (e.g. mass
Chapters may provide periodic email updates
detailing social plans, etc to their regional members. The parent
association shall be on distribution for all such correspondence. If
requested, Phoenix Hqs will further disseminate announcements re
trips, upcoming events to the Phoenix Society general membership.
The Phoenix web site will contain a section on Chapter
activities (forecast of forthcoming events/trips, etc. and recap of
past activities). It is the responsibility of the chapter(s) to
provide this information to Phoenix Hqs staff.